Notice Type: Sources Sought Notice
Subject: RECYCLABLE COMMODITIES
Classification Code: F – Natural resources & conservation services
Solicitation Number: W912EP-17-Z-0011
Place of Performance (address): Fort Irwin CAFort Irwin, FL
Place of Performance (zipcode): 92310
Place of Performance Country: US
SOURCES SOUGHT SYNOPSIS For COLLECTION AND SALE OF RECYCLABLE COMMODITIES, QUALIFIED RECYCLING PROGRAM,
NOTE: IF YOU DO NOT INTEND TO SUBMIT AN OFFER ON THIS PROJECT WHEN IT IS FORMALLY ADVERTISED, PLEASE DO NOT SUBMIT A RESPONSE TO THIS SOURCES SOUGHT SYNOPSIS.
General. The Contractor shall provide all skilled personnel, equipment, supplies, tools, materials, supervision, and other items necessary to perform this prescribed project as defined in this scope of work to meet the performance requirements, except for those items specified as Government furnished property and services.
Background. According to the Qualified Recycling Program (QRP) Handbook,
Under this scope of work, the Contractor’s primary responsibility is to buy all recyclable commodities quarterly at
Collection and Transport. The Contractor shall quarterly pick-up the recyclable commodities at Building 684 at the scheduled date and time coordinated with and agreed upon by the contractor and installation Qualified Recycling Program (QRP) Manager. This coordination and agreement shall take place at least two weeks prior to pick-up occurring. The Contractor shall secure the load and transport the recyclable commodities to the Contractor’s place of service or processing off the installation.
The Contractor will be contacted quarterly by the QRP Manager/COR to be given information on the quantity and type of commodities presented for purchase and pickup and to make a scheduled arrangement for purchase/pick-up of the commodities at Building 684. The Contractor shall schedule a collection/pick-up within two (2) weeks after the quarterly request by the Government representative (QRP Manager). If the Contractor cannot collect the commodities within 2 weeks, the Contractor shall immediately contact the QRP Manager/COR with a reason and re-scheduled time. Note: The first quarterly sale under this agreement will be exceptionally large due to several issues that prevented sales from occurring during the last 18 months (see attached list). After this initial sale the volume will average 600 tons per quarter with occasional peaks during spring and fall cleanup events and valleys during max leave periods.
The contractor shall provide to the KO and COR/QRP Manager the below listed information for sale and load of recyclable commodities picked up. a. Listing with total weight of each commodity and price to be paid per commodity one week prior to pickup along with a copy of the source used to determine current market value for pricing. b. Copy of the Bill of lading for each load within one week of pickup. c. Payment at the time of commodity pickup.
Once loaded onto the Contractor’s vehicle, the Contractor is responsible for securing the commodities during transportation, and proper handling. Any spills of commodities are the sole responsibility of the Contractor once loaded and transported in and off the installation. a. The Contractor shall be responsible for any labeling and/or placarding if required for transport in accordance with 49 CFR 172. b. In case of a spill of any kind, including from the vehicle used to transport on Government property, the Contractor or personnel transporting commodities shall immediately contact the
Bill of Lading. The Contractor shall prepare the bill of ladings, and provide the QRP Manager/COR with a copy of the bill of lading upon commodity pick up.
Proceeds. The Contractor shall submit to the Fort Irwin QRP a check for the sale proceeds of the commodities. All checks (i.e. cashier’s check, money order, company check) shall be made payable to the
Qualifications. The Contractor shall furnish copies of licenses, certifications and training records for each of his/her employees working under this contract. The Contractor shall provide proof of business license and insurance.
Spill Prevention & Control Procedures. The Contractor shall maintain spill prevention and control procedures which shall be submitted to the KO no later than 15 calendar days after contract award. At a minimum the procedures shall cover spill kits and reporting of spills.
Bills of Lading and Weight Tickets. The Contractor shall provide copies of the bills of lading and weight tickets from a certified scale to the COR not later than (NLT) the 5th business day from the scheduled pick-up date. The contractor and the QRP Manager will decide by mutual agreement to accept scale weights using the scale located on the base located at building 684 or by use of a certified public scale located between the contractor’s facility and the NTC and Ft.
Inspection Requirements. The Contractor shall provide quality services and/or products IAW this contract.
When the Contractor’s performance is unsatisfactory; a CDR shall be issued. If a CDR has to be issued, the Contractor shall reply in writing, giving the reason for the unsatisfactory condition, and what corrective action has been taken; and procedures to prevent recurrence.
Contractors are expected to inspect the merchandise offered for sale and to satisfy themselves as to merchandise quality and all general and local conditions that may affect the offers proposed. In no event will the failure to inspect the recyclable merchandise constitute grounds for a claim after award of a contract resulting from this solicitation (request for proposals). a) Recyclable merchandise may be inspected on an appointment basis at building 684 Recycle Center, NTC and Ft.
It is requested that interested/potential offerors that consider themselves qualified to perform the proposed requirement submit a Statement of Capability (SOC). The SOC should be a brief description of your company’s capabilities. SOC is limited to 10 pages and should include the following:
a) Organization name, address, e-mail address, website address, telephone number and Commercial and Government Entity (CAGE) code. b) Brief description of relevant work you have performed to include location(s), name of the project(s), the magnitude of construction, and the period of performance(s) (PoP).
The NAICS Code for this requirement is 423930 – Recyclable Material Merchant Wholesalers. Interested/potential offerors should submit their SOC no later than 14April 2017 by
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